A Deep Insight on the Pros and Cons of 3 Enterprise Fax Models

Many IT teams have dedicated themselves to the security of every server they have maintained in their control. While security and maintenance of the fax servers also call the need for its care and development, they also need to be prioritized. So, the IT experts, in order to do the same, they operate one of the 3 enterprise models of fax. Here’s everything we know.

The Private Cloud

It the first enterprise fax model where the fax infrastructure of a company is looked after entirely within its firewall. Also whether the company maintains the fax server either in-house or running on a virtual machine, the IT team bears the principal responsibility for maintaining, licensing, troubleshooting and upgrading the fax infrastructure of the company.


  • This model gives a direct and centralized control over the company’s fax infrastructure to the IT team.
  • From a security point of view, IT team feels more comfortable when their faxes are operated through a centralized controlled platform within the network.


  • Compared to others, this model might call for other costs too. The company obviously demands to cut the obvious costs such as — recurring costs like software licensing, analogue fax lines, and electricity costs in order to maintain the server.
  • IT team also bears the primary responsibility to manage long-term volume and capacity needs at the outset and regular tasks such as monitoring the usage trends and having a knowledge when and how to scale up more servers or upgrading the software servers to the latest versions. None of these tasks can be delivered quickly.

The Hybrid Cloud Fax Solution

This model comprises two best abilities: allowing the IT team to exercise control through in-house fax servers, and using a cloud-dedicated ‘backfill’ component. For instance, in case of a failover when your fax infrastructure fails or has peak volume spikes, which results in outages or busy signals.


  • Gives an access to the IT team to manage control and visibility over faxes all over the company with the in-house fax servers. It also has pros like grander redundancy and higher system availability than only the on-premise fax servers can deliver.


  • It might add to the costs of the company. They can simply outsource service instead of double paying for a single solution.
  • If not properly taken care of, the on-premise servers may increase the risks of non-compliance or undermine the business fax’s security.

The Cloud Fax Solution

This is the most advanced model of all. The best part of this model is, it is offsite and you only need an email ID and an Internet connection to send and/or receive faxes. It also provides features as similar to Private and Hybrid models like SAP, additional protection to secure data and what not.


  • It provides cost savings at a greater deal. It frees up a lot of resources to focus on higher-ROI projects. It also enables the company to eliminate traditional fax machine and licensing.
  • As the service is cloud-based, it is easier to increase the fax pretty quickly, at any time at a very low cost.
  • It increases the fax security by using a TLS encryption for sending/receiving faxes, and many more advanced security measures are taken into account. To know more of them, head to


  • Since the operations are managed by a third party, the company should bear the entire responsibility if exposed to a serious risk in the long term.